Privacy Policy (POPIA Compliant)

Last Updated: February 2026

Business Name: HN Fitness

Responsible Party: Herman [Insert Surname]

1. Introduction

At HN Fitness, we respect your right to privacy and are committed to protecting your personal information in accordance with the Protection of Personal Information Act (POPIA) of South Africa. This policy explains how we collect, use, and protect your data.

2. Information We Collect

To provide you with elite personal training services, we collect the following:

• Identity Information: Full Name, ID Number (where required for contracts), and Date of Birth.
• Contact Information: Email address, Phone number, and Residential address.
• Special Personal Information (Health Data): Body composition measurements, weight, medical history, physical injuries, and fitness assessment results.
• Financial Information: Proof of Payment (POP) and banking details for EFT verification.

3. Why We Need Your Data

We process your personal information strictly for the following purposes:

• To conduct mandatory fitness and body composition assessments.
• To design safe and effective training programs tailored to your physical condition.
• To manage your account, billing, and EFT payments.
• To communicate with you via WhatsApp or email regarding session bookings.

4. Consent

By signing up for an assessment or training session, you provide explicit consent for HN Fitness to process your health and personal data. You may withdraw this consent at any time, though this may result in the termination of training services for safety reasons.

5. Data Security

We take the security of your data seriously. Your information is stored:

• On secure, password-protected digital devices.
• Within encrypted apps (like your training app).
• In physical files kept in a secure, locked location (if applicable).

6. Disclosure of Information

We will never sell your data. We only share your information with third parties (like the training app provider) who are also POPIA/GDPR compliant, or when required by South African law.

7. Your Rights

Under POPIA, you have the right to:

1. Access: Request a copy of the personal information we hold about you.
   1. Correct: Ask us to update or fix inaccurate information.
   1. Delete: Request that we destroy your records (subject to legal retention periods).
   1. Object: Object to the processing of your data for marketing.

8. Contact Us

For any questions regarding your data or to exercise your rights, please contact the owner :

• Name: Herman Nagel
• Email: hello@hnfitness.co.za